PRIVACY

1. DATA PROTECTION AT A GLANCE

GENERAL NOTES

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy which is shown below.

DATA COLLECTION ON THIS WEBSITE

WHO IS RESPONSIBLE FOR THE DATA COLLECTION ON THIS WEBSITE?

Data processing on this website is carried out by the website operator, i.e. the data controller. You can find the contact details of the website operator in the section "Information on the data controller" in this privacy policy.

HOW DO WE COLLECT YOUR DATA?

On the one hand your data is collected when you provide it to us. This may be data that you enter in a contact form, for example.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you visit this website.

WHAT DO WE USE YOUR DATA FOR?

Part of the data is collected to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.

We also collect data for the purpose of initiating business with customers and for marketing purposes, insofar as you explicitly agree to this in a form or in input fields.

WHAT RIGHTS DO YOU HAVE WITH REGARD TO YOUR DATA?

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have a right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. In addition, you have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time with regard to this and other questions on the subject of data protection.

ANALYSIS TOOLS AND TOOLS FROM THIRD-PARTY PROVIDERS

When you visit this website, your surfing behaviour may be statistically analysed. This is mainly done with so-called analytical programmes.

Detailed information on these analytical programmes can be found in the following privacy policy.

2. HOSTING UND CONTENT DELIVERY NETWORKS (CDN)

EXTERNAL HOSTING

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster's servers. This may include IP addresses, contact requests, meta and communication data, contractual data, contact data, names, website accesses and other data generated via a website.

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of the secure, fast and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR).

Our hoster will only process your data insofar as this is necessary for the fulfilment of its service obligations and will follow our instructions with regard to this data.

We use the following hosters:

NMMN New Media Markets & Networks IT-Services GmbH,

Haferweg 46,

22769 Hamburg.

and

Squarespace Ireland Ltd., Le Pole House, Ship Street Great, Dublin 8, Ireland

CONCLUSION OF AN AGREEMENT ON CONTRACT PROCESSING

In order to ensure data protection-compliant processing, we have concluded an agreement on contract processing with our hosters.

A data processing addendum (DPA) has been agreed with Squarespace.

3. GENERAL NOTES AND MANDATORY INFORMATION

DATA PROTECTION

The operators of these web pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data by which you can be personally identified. This privacy policy explains what information we collect and how we use it. It also explains how and for what purpose this is done.

We would like to point out that data transmission on the Internet (e.g. when communicating by email) can have security vulnerabilities. Complete protection of data against access by third parties is not possible.

NOTE ON THE DATA CONTROLLER

The data controller for this website is:

Carl Konferenz- & Eventtechnik GmbH & Co.

Heselstücken 9

22453 Hamburg

Tel.: +49 (0) 40 / 46 88 54 – 0

Email: info@carl-group.de

The controller is the natural or legal entity which alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

STORAGE DURATION

Unless a more specific storage period has been specified within this privacy policy, your personal data will remain with us until the purpose for processing the data no longer applies. If you assert a justified request for deletion or revoke consent to the processing of data, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law). In the latter case, the data will be deleted once these reasons no longer apply.

DATA PROTECTION OFFICER REQUIRED BY LAW

We have appointed a data protection officer for our company.

Sven Weschler

Iqanta GmbH

Boschstraße 23a

22761 Hamburg

Tel.: +49 (0) 40 357014 60

Email: kontakt@iqanta.com

NOTICE ON THE TRANSFER OF DATA TO THE USA

Among other things, tools from companies based in the USA are integrated on our website. If these tools are active, your personal data may be transferred to the US servers of the respective companies. We would like to point out that the USA is not a safe third country in the sense of EU data protection law. US companies are obliged to hand over personal data to security authorities without you as a data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. the intelligence services) process, evaluate and permanently store your data located on US servers for monitoring purposes. We have no influence on these processing activities.

REVOCATION OF YOUR CONSENT TO DATA PROCESSING

Many data processing operations are only possible with your express consent. You can revoke any consent you have already given at any time. The legality of the data processing which took place until the revocation remains unaffected by the revocation.

RIGHT TO OBJECT TO THE COLLECTION OF DATA IN SPECIAL CASES AND TO DIRECT ADVERTISING (ART. 21 GDPR)

IF THE DATA PROCESSING IS BASED ON ART. 6 PARA. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING IS FOR THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION UNDER ARTICLE 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSES OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSES OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION IN ACCORDANCE WITH ART. 21 PARA. 2 GDPR).

RIGHT OF COMPLAINT TO THE COMPETENT SUPERVISORY AUTHORITY

In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their normal residence, their place of work or the place of the alleged breach. The right to complain is without prejudice to any other administrative or judicial remedy.

RIGHT TO DATA PORTABILITY

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract transferred to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

SSL OR TLS ENCRYPTION

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

INFORMATION, DELETION AND CORRECTION

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipient and the purpose of the data processing and, if applicable, the right to correction or deletion of this data. You can contact us at any time for this purpose and for further questions on the subject of personal data.

RIGHT TO RESTRICTION OF PROCESSING

You have the right to request the restriction of the processing of your personal data. To do this, you can contact us at any time. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data held by us, we usually need time to check this. For the duration of the verification you have the right to request the restriction of the processing of your personal data.

If the processing of your personal data took place/is taking place unlawfully, you can request the restriction of the data processing instead of the deletion.

If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request restriction of the processing of your personal data instead of deletion.

If you have lodged an objection under Art. 21 Para. 1 GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union or a member state.

OBJECTION TO ADVERTISING EMAILS

We hereby object to the use of the contact data which is published within the scope of our legal notice obligation for sending advertising and information material that has not been expressly requested. The operators of this website expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information such as spam emails.

4. DATA COLLECTION ON THIS WEBSITE

SQUARESPACE COOKIE CONSENT

Our website uses Squarespace's cookie consent technology to obtain your consent to the storage of certain cookies in your browser and to document this in a data protection compliant manner. The provider of this technology is Squarespace Ireland Ltd, Le Pole House, Ship Street Great, Dublin 8, Ireland (hereinafter referred to as Squarespace).

The Squarespace cookie consent technology is used to obtain your legally required consent for the use of cookies. The legal basis for this is Art. 6 Para. 1 S. 1 lit. c GDPR.

CONTACT FORM

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you have provided there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We do not pass on this data without your consent.

The processing of this data is based on Art. 6 Para. 1 lit. b GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you request us to delete it, revoke your consent to its storage, or if the purpose for storing the data no longer applies (e.g. after processing your enquiry has been completed). Mandatory legal provisions - in particular retention periods - remain unaffected.

The answering of contact enquiries which use the contact form or from email and telephone contacts, as well as the administration of the resulting contact and enquiry data within the framework of contractual or pre-contractual relationships, is carried out to fulfil our contractual obligations or to answer (pre-)contractual enquiries. In other cases it is implemented on the basis of our legitimate interests in answering your enquiries and maintaining user or business relationships (also referred to as customer relationship management).

For the administration of customer data we use, among other services: Pipedrive. (Website: https://www.pipedrive.com/de);

Service provider: Pipedrive OÜ, Paldiskimnt 80, Tallinn 10617, Estonia;

and Google Workspace (Website: https://workspace.google.com/)

Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland

Types of data processed: master data (e.g. names, addresses), contact data (e.g. email, telephone numbers), content data (e.g. entries in online forms).

Data subjects: parties to the communication.

Purposes of processing: contact requests and communication.

Legal basis: performance of contract and pre-contractual enquiries (Art. 6 Para. 1 S. 1 lit. b. GDPR), legitimate interests (Art. 6 Para. 1 S. 1 lit. f. GDPR).

ENQUIRY BY EMAIL, TELEPHONE OR FAX

If you contact us by email, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent.

If your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures, the processing of this data is based on Art. 6 Para. 1 lit. b GDPR. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this has been requested.

The data you send us via contact requests will remain with us until you request us to delete it, revoke your consent to its storage, or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

5. ANALYTICAL TOOLS AND ADVERTISING

Squarespace

This website uses the analytical tools of Squarespace. Squarespace uses technologies that enable the recognition of the user across websites to analyse user behaviour (e.g. cookies or device fingerprinting). The information collected by Squarespace about the use of this website is stored on our server. The IP address is anonymised before storage.

With the help of Squarespace we are able to collect and analyse data about the use of our website by website visitors. This enables us to find out, among other things, when individual page views were made and from which region they come. We also collect various log files (e.g. IP address, referrer, browsers and operating systems used) and can measure whether our website visitors perform specific actions (e.g. clicks, purchases, etc.).

The use of this analytical tool is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the anonymised analysis of user behaviour in order to optimise both its website and its advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a GDPR. The consent can be revoked at any time.

IP-ANONYMISATION

We use IP anonymisation for the analysis with Squarespace. This means that your IP address is abbreviated before analysis so that it can no longer be clearly assigned to you.

6. NEWSLETTER

CLEVERREACH

This website uses CleverReach to send newsletters. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter: "CleverReach"). CleverReach is a service with which the newsletter dispatch can be organised and analysed. The data you enter for the purpose of receiving newsletters (e.g. email address) is stored on CleverReach's servers in Germany and Ireland.

Our newsletters sent with CleverReach enable us to analyse the behaviour of the newsletter recipients. Among other things, we can analyse how many recipients have opened the newsletter message and how often which link in the newsletter was clicked. With the help of so-called conversion tracking, it can also be analysed whether a predefined action (e.g. purchase of a product on this website) has taken place after the link in the newsletter has been clicked. Further information on data analysis by CleverReach newsletters is available at: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/.

The data processing is based on your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke this consent at any time by unsubscribing from the newsletter. The legality of the data processing operations already carried out remains unaffected by the revocation.

If you do not wish to have your data analysed by CleverReach, you must unsubscribe from the newsletter. For this purpose we provide a corresponding link in every newsletter message.

The data you provide for the purpose of receiving the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the newsletter distribution list after you unsubscribe. Data that has been stored by us for other purposes remains unaffected by this.

After you have unsubscribed from the newsletter distribution list, your email address will be stored by us or the newsletter service provider in a blacklist, if necessary, in order to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements when it comes to sending newsletters (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). Retention in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

For more details, please refer to the CleverReach privacy policy at: https://www.cleverreach.com/de/datenschutz/.

CONCLUSION OF A CONTRACT FOR CONTRACT PROCESSING

We have concluded an agreement on contract processing with the provider of CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.

7. PLUGINS AND TOOLS

YOUTUBE WITH EXTENDED DATA PROTECTION

This website embeds videos from YouTube. The operator of the pages is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in extended data protection mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the disclosure of data to YouTube partners is not necessarily excluded by the extended data protection mode. For example, YouTube establishes a connection to the Google DoubleClick network - regardless of whether or not you watch a video.

As soon as you start a YouTube video on this website, a connection to YouTube's servers is established. This tells the YouTube server which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account first.

In addition, after you start a video YouTube may store various cookies on your end device or use comparable recognition technologies (e.g. device fingerprinting). In this way YouTube can obtain information about visitors to this website. This information is used, among other things, to collect video statistics, improve the user experience and prevent attempts at fraud.

If necessary, further data processing processes over which we have no control may be triggered after the start of a YouTube video.

YouTube is used in the interest of making our online offers more appealing. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. If corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 Para. 1 lit. a GDPR. Your consent can be revoked at any time.

For more information about data protection at YouTube, please see their privacy policy at: https://policies.google.com/privacy?hl=de.

8. LINKED WEBSITES

To enhance your experience on our website, we have included links to websites operated by other companies ("third-party providers") that we think may be of interest to you. We do not share any of your personal data with these third-party websites and we are not responsible for the data processing and privacy policies of these third-party websites. We link our website to the following third-party sites:

(a) Facebook

(b) Xing

(d) Twitter

(e) Instagram

(f) Matterport

(g) sendONSCREEN

(h) LinkedIn

Please read the privacy policies of the respective third-party providers to understand how they collect and process your data.